Privacy Policy
Last updated: 9 September 2026
Skelmanthorpe Central Bowling Club respects your privacy and is committed to protecting your personal information. This policy explains what information we collect, why we collect it, how we use it and the rights you have under UK data-protection law.
Who We Are
Skelmanthorpe Central Bowling Club is the data controller responsible for the personal information covered by this policy.
Address: New Street, Skelmanthorpe, Huddersfield, HD8 9BL
Email: skelmanthorpecentralbc@gmail.com
You can also contact us through the contact form on our website.
Information We May Collect
Depending on your involvement with the club, we may collect:
Your name, address, telephone number and email address.
Your date of birth or age category.
Membership and bowling registration details.
Team selections, fixtures, match results and competition records.
Membership fees and payment records.
Emergency contact information.
Information about health, accessibility or medical requirements that you choose to provide.
Photographs or videos taken at matches, competitions and club events.
Messages and enquiries submitted through our website, email or social-media pages.
Information collected automatically when you visit our website, including your IP address, browser type and cookie preferences.
How We Use Your Information
We may use your personal information to:
Process and manage club memberships.
Register players with bowling leagues and governing bodies.
Organise teams, fixtures, competitions, social events and club activities.
Communicate with members about club news, meetings and events.
Collect membership fees and maintain financial records.
Respond to enquiries from prospective members, visitors and other clubs.
Provide appropriate assistance during an emergency.
Meet our safeguarding, insurance and legal responsibilities.
Publish team selections, fixtures, results and competition achievements.
Promote the club through our website, social-media pages and local publicity.
Maintain and improve the operation and security of our website.
Our Lawful Reasons for Using Your Information
Under UK data-protection law, we must have a lawful reason for processing personal information. Depending on the circumstances, we may rely on:
Contract: to provide membership and club services.
Legal obligation: when we must keep or disclose information to comply with the law.
Legitimate interests: to manage, develop and promote the club effectively.
Consent: when you have given us permission, particularly for certain photographs, publicity or sensitive information.
Vital interests: when information is needed to protect someone in an emergency.
Where we collect health, disability or accessibility information, we will normally ask for your explicit consent and restrict access to those who genuinely need it.
You may withdraw your consent at any time, although this will not affect anything lawfully done before consent was withdrawn.
Children and Young People
We take particular care when handling information about children and young people. Where appropriate, we will obtain permission from a parent or guardian before collecting information or using identifiable photographs for promotional purposes.
Information about junior members will only be shared when necessary for registration, safeguarding, competition administration or another legitimate club purpose.
Photographs and Publicity
Photographs or videos may be taken during matches, presentations, competitions and social events. They may be used on the club website, social-media pages, noticeboards or in local publicity to celebrate activities and promote the club.
Where appropriate, we will ask for consent before using an identifiable photograph, particularly when it features a child. Anyone who does not wish to appear in club photographs should notify a committee member.
Sharing Your Information
We may share relevant information with:
Bowling leagues, associations and governing bodies.
Competition and event organisers.
Insurance providers and professional advisers.
Website, email and technology-service providers.
Payment-service providers.
Emergency services, regulators or public authorities when legally required.
Other parties where you have given us permission.
We will only share information that is necessary for the intended purpose. We do not sell or rent personal information to anyone.
How Long We Keep Information
We keep personal information only for as long as it is reasonably required:
Membership records are normally retained throughout membership and for up to six years after membership ends.
Financial and payment records are normally retained for six years.
Website and general enquiries are normally retained for up to 12 months after they have been dealt with.
Accident, insurance and safeguarding records may be retained for longer where required by law, insurance conditions or official guidance.
Photographs, match results and historical records may be kept as part of the club’s archive unless there is a valid reason for their removal.
Information that is no longer required will be securely deleted or destroyed.
Keeping Your Information Secure
We take reasonable steps to protect personal information against loss, misuse, unauthorised access or disclosure. Access is limited to committee members, volunteers and service providers who need the information to carry out their responsibilities.
Although we take care to protect information, no website or internet transmission can be guaranteed to be completely secure.
Website Cookies
Our website may use essential cookies to make it work correctly. It may also use optional analytics or social-media cookies to help us understand website use or display external content.
Where legally required, optional cookies will not be placed on your device unless you give permission. You can change or block cookies through your browser settings, although some parts of the website may not function correctly as a result.
Links to Other Websites
Our website may contain links to bowling organisations, sponsors, social-media platforms or other external websites. We are not responsible for the privacy practices or content of those websites. Please read their privacy policies before providing personal information.
Your Rights
Depending on the circumstances, you may have the right to:
Ask what personal information we hold about you.
Request a copy of your information.
Ask us to correct inaccurate or incomplete information.
Ask us to delete your information.
Ask us to restrict how your information is used.
Object to certain uses of your information.
Withdraw consent where processing is based on consent.
Request that certain information be transferred to you or another organisation.
Complain about the way we have handled your information.
These rights are not absolute and may be subject to legal exceptions.
To exercise any of these rights, please contact the club using the details shown at the beginning of this policy.
Complaints

If you have a concern about how we use your information, please contact us first so we can try to resolve it.
You also have the right to complain to the Information Commissioner’s Office. Information about making a complaint is available on the ICO website.
Changes to This Policy
We may update this privacy policy when our activities, website or legal responsibilities change. The latest version will always be published on our website with the date it was last updated.
